Finance Manager

Posted 4 weeks ago

Reference Number:  810-14

Position: Finance Manager

Program: Administration

Reporting Authority/Accountability: The Finance Manager is accountable to the Executive Director.  The Finance Manager reports directly to the Executive Director or designate acting on behalf of the Executive Director.

Job Summary: 

TDCSS strives to be an “Employer of First Choice”.  The Finance Manager distributes the financial resources of a company, is responsible for the budget planning, and supports the executive management team by offering insights and financial advice that will allow them to make the best business decisions for the Society. 

The Finance Manager works across all TDCSS departments overseeing and providing for the financial administration of the Society.  This includes but is not limited to providing professional consultation to the Board and senior management, acting as internal auditor, supervising finance department staff, providing training and support, and liaising with government and outside experts.

Job Responsibilities:

            Administrative Oversight

  • Oversee the day-to-day operation of the finance department by ensuring that the necessary facilities and equipment are in place, program guidelines and policies are adhered to, and program standards and requirements are met.
  • Supervise finance department staff by performing duties such as assigning work, providing feedback on performance, conducting performance evaluations, mentoring and training staff, identifying staff skill gaps and developing staff, and participating in disciplinary meetings when necessary;
  • Participate in the interviewing and hiring process of finance department staff, define duties, assign workloads and arrange work schedules; interviewing and hiring is accomplished in conjunction with the human resource department.
  • Provide appropriate training and orientation to all new finance department staff.
  • Develop and maintain records and program documentation and statistics according to contracts, Government requirements and regulations, Ministry standards, and CARF standards.
  • Participate in the quality improvement process

Financial Oversight and Responsibilities

  • Plan, organize, control and direct the provision of a complete range of business management, funding, financial/accounting/forecasting, budgeting, general administration and/or human resource services for the Society.  Ensure sound business and financial planning, management and control, consistency with generally accepted accounting principles (GAAP), and the provision of efficient and timely administrative support.
  • Develop and establish long and short-range strategic plans, objectives, resources and systems requirements in discussions/meetings with the senior management team. 
  • Prepare comprehensive and detailed implementation plans and strategies to meet present and future financial and administrative requirements.
  • Participate as a member of the Society management team and take a leadership role in the area of strategic financial management and accounting
  • Discuss and present proposals and project recommendations to the senior management team, Executive Director and/or Board members as a strategic contributor and for required approvals.
  • Develop and prepare annual management plans and consolidated budget. 
  • Advise the Executive Director of the Society’s financial status as requested and/or as strategically necessary
  • Direct the implementation and administration of approved projects.
  • Perform the function of internal auditor for all departments and financial dealings of the Society
  • Provide professional consultation regarding the financial administration of the Society to the Executive Director.
  • Attend Board and Board committee meetings and provide professional consultation and support as required.
  • Hold signing authority for all Society bank accounts and have access to all accounts on-line.
  • Represent management and Society interests at collective bargaining and funder contract negotiations as needed
  • Provide consultation and training throughout the Society as required
  • Liaise with external auditors and government to ensure compliance with legislation and contracts
  • Participate in all program reviews as required
  • Attend and actively participate in staff meetings and planning sessions
  • Collect, interpret and review all financial information related to the Society
  • Predict future financial trends and provide strategic information to the management team
  • Report to management and stakeholders, and provide advice on how the Society and future business decisions might be impacted and/or improved
  • Produce financial reports related to budgets, account payables, account receivables, expenses etc.
  • Develop long-term business plans based on these reports
  • Review, monitor and manage budgets
  • Provide ongoing financial information to program heads to support their own financial stewardship
  • Develop strategies that work to minimize financial risk
  • Analyze market trends and competitors
  • Report all potentially difficult situations to the Executive Director as soon as aware of the situation and provide recommendations and/or solutions.
  • Abide by all Society policy and procedure and Federal and Provincial legislation relevant to the position and personal practices.
  • Perform other related duties as deemed necessary and/or required by the Executive Director and/or designate.

Hours   35-40 hours per week FULL-TIME WEEKLY

Shifts   Monday to Friday from 8:30am to 5:00pm.  Will be required to attend board meetings and special events at the times they are scheduled.  Must be willing to be flexible.

Start Date:  October 01, 2019

End Date n/a – Permanent

Required:

  • A relevant degree and certification with experience working in the non-profit or charity sector.
  • Knowledge of Canadian Tax Law
  • Knowledge of Canadian Tax Law related to Charities and Non-Profit organizations
  • Time management and organizational skills 
  • Demonstrated competency in written & verbal communication

Preferred:

  • Knowledge of Sage 300
  • Knowledge of Adagio
  • Proven ability to work as part of a team

Qualities

  • Integrity– professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
  • Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
  • Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
  • Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
  • Client Service Excellence– understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
  • Teamwork & Relationship Development– works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
  • Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
  • Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team

An equivalent of education and/or experience will be considered for this job.

Pay and Benefits will be in accordance with the TDCSS Contract of Employment and will include:

Pay: $70,000 – $74,000 per year

Benefits: to begin after three months of employment or equivalent hours worked.

TDCSS is an equal opportunity employer. All qualified applicants are encouraged to apply, however only shortlisted applicants will be contacted.

This position is open to applicants of all genders

All applications must be submitted to:  jasonevans@tdcss.ca All applications must include: Cover Letter, Resume and three work references

Date Posted: July 30, 2019                       Closing Date: August 13, 2019

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